If I had a dollar or even better a pound for every time Id heard a business leader say this Id be very rich.

Im too busy is used in so many contexts

* Im too busy I dont want to
* Im too busy Im overwhelmed
* Im too busy Go Away
* Im too busy Im confused
* Im too busy And youre not!

If we break that sentence down and look at each part, we can then look at ways of helping you be less busy.

IM too busy with the emphasis on the I, the inference is that the centre of the busyness is you. The implication is that you need to be because you are the only person that can do all of the work that is causing you to feel busy.

Im TOO busy with the emphasis on the TOO, the inference is that your busyness level is more than you can cope with. It implies that you have to cope with more work than is comfortable for you.

Im too BUSY with the emphasis on the BUSY, the inference is that you have lots to do but that it might not be useful or productive work or work that you feel you should be doing.

So lets assume thats the case and the work you currently have that is causing you to be too busy, is largely made up of work you feel you shouldnt be doing, i.e. it is work that is not specifically contributing to your goals and targets.

So whats the answer?

Here is a process for you to try to Get Creative, Get Focused and Get Control

1. List all of the tasks, activities or pieces of work you currently have to do

2. Give each task a priority 1-5 (1 being high 5 being low) based on their relevance to your specific goals or targets

3. Give each ask a MUST, SHOULD COULD rating

a. Must you are accountable and responsible for its completion
b. Should You are accountable but not necessarily responsible i.e. you must make it happen but someone else could do it
c. Could You are neither accountable or responsible

4. For each must

a. set a deadline for completion and schedule it in you diary/PDA now

5. For each should

a. make a list of who else could do it and why it might be more appropriate for them to do it
b. prioritise this list

6. For each could

a. decide to do it and schedule it
b. delegate it and schedule time to hand the work over
c. discard it completely

The key is not to prioritise whats on your schedule, but to schedule your priorities Stephen R. Covey

Just because you assume youre too busy doesnt mean that you are.

You have a choice not to do something and you can choose to make different decisions about what work you do and what work you dont. If you work for someone else help them to help you by having regular discussions about you workload and what work is a Must, Should and Could for you dont just accept everything that comes your way.

Take control and get creative about how you think about and how you manage your workload. Your level of busyness is down to you.

2005 Beverley Hamilton